Workshop Cancellation Policy: 

If you must cancel your participation in a workshop, please contact me via email as soon as possible. I completely understand that emergencies and situations come up, so I will do my best to work with you. Please note that all deposits are non-refundable but I will do my best to fill your position as quickly as possible. If I can fill your position, I will gladly refund your deposit (minus any applicable fees) or transfer it to a different available workshop. If you must cancel your spot within 30 days of the workshop start, and I can fill your spot, your full payment (minus any applicable fees) will be refunded. It is highly recommended to purchase travel insurance to cover any non-refundable fees and travel expenses in case of cancellation.

Cancelled Group Workshops:

If a workshop is cancelled, your entire tuition will be refunded to you via the original payment method minus any non-refundable fees paid to third parties. A workshop may be cancelled for reasons beyond our control that might create unsafe or undesirable travel conditions for the participants. The financial liability of David Wilder Photography shall be limited to the amount paid to David Wilder Photography for the workshop only and shall not be extended to cover any other associated travel costs incurred (e.g. non-refundable air tickets, visa fees if applicable, clothing, equipment, miscellaneous transportation costs, medical expenses, travel insurance premiums, etc.).For anyone traveling to workshops, it is highly recommended to purchase travel insurance to cover any non-refundable fees and travel expenses in case of cancellation.

What Does It Take For Me To Cancel A Workshop?

The only time David Wilder Photography will ever cancel a workshop is in case of a family / medical emergency, natural disaster, civil unrest, outbreak of infectious disease, death, or passage of Law or any action taken by a government or public authority. David Wilder Photography will inform all workshop participants as quickly as possible to inform them about the situation and cancellation. David Wilder Photography will refund all tuitions minus any non-refundable fees paid to third parties. For reasons mentioned above, it is highly recommended to purchase travel insurance for your trip. 

Private Workshops:

A one day fee is required as a deposit to hold any dates for a private workshop. Payments made for private workshops that you arrange with David Wilder Photography are not refundable. Any deposits or payments made to third parties for a private workshop are subject to those parties terms and conditions in regards to a refund due to cancellation. Final balances are due within 7 days after the conclusion of the private workshop. Private workshops may be rescheduled up to 30 days before a trip start date for a processing fee of $250 per person, or $500 (whichever is greater), plus any unrecoverable expenses such as non-refundable accommodations, cancellation fees, flights and/or flight cancellation fees, tour partner fees, etc. No rescheduling will be allowed within 30 days from the trip start date. 

Personal Emergencies

If you have a personal emergency, please contact me as soon as possible via email. I will be willing to work with you to reschedule or refund your registration fee, minus any fees paid to a third party, on a case-by-case basis.

Unpaid Tuition

100% of the workshop tuition must be paid 30 days before the workshop begins. If a final payment has not been made by 30 days prior to the day of the workshop, that students spot in the workshop will be voided until payment is received. If no final payment is received for a registered workshop spot, your tuition balance due may be turned over to a collection agency.  Starting on January 1, 2024, all final balances must be made within 60 days of the workshop start. 

All deposits are non-refundable, but if I am able to find a replacement participant for your spot, I will gladly refund your deposit minus any processing fees. If your final payment has already been made, unfortunately we are too close to the workshop date and no refunds will be available.

Eligibility: 

Participants in a David Wilder Photography workshop must be 18 years of age or over. Anyone under 18 years of age must be accompanied by a parent or guardian for the entire duration of the workshop.

Health and Physical Fitness:

You must be in good physical and mental health. Each workshop requires a varying amount of physical fitness, so it is advised to please read each workshops physical requirements and to know your physical limitations. It is solely the participants responsibility to know and understand their physical capabilities. It is highly advised to carry the proper medical insurance for your trip and to make David Wilder Photography aware of any health conditions you may have. By registering for a workshop, you authorize David Wilder Photography and it’s guides to administer medical care in case of emergency.

David Wilder Photography recommends you consult a physician before booking your workshop as David Wilder Photography cannot make any exceptions to the cancellation policy due to medical reasons. It is highly recommended to purchase travel insurance to cover any non-refundable fees and travel expenses  in case of cancellation.

Participant Responsibility: 

It is expected that each and every participant act in a respectful, kind and cooperative manner, with workshop guides, participants, and the general public. If a workshop participant behaves inappropriately, David Wilder Photography reserves the right to immediately terminate the participants participation in the workshop without any refund. David Wilder Photography reserves the right to decline, to accept, or remove any participant on a David Wilder Photography at any time, for any lawful reason.

Itinerary Changes & Delays:

David Wilder Photography will do its best to hold to any advertised trip itineraries but challenges can be presented in which itineraries may need to be adjusted. These challenges may include, but are not limited to, natural disasters, civil unrest, transportation delays, park and road closures, COVID-19 restrictions, and more. David Wilder Photography will do its best to adjust to any changes or delays, but unfortunately cannot offer any refunds. 

Force Majeure: 

David Wilder Photography will not be liable for any delay in, change to or cancellation of trips due to ‘Force Majeure’. ‘Force Majeure’ means a circumstance beyond the reasonable control of David Wilder Photography and includes, but is not limited to, war or threat of war, riot, civil strife, terrorist activity, industrial dispute, disease, industrial or nuclear disaster, adverse weather conditions, fire, and strikes.

Activities:

There may be situations beyond our control due to geographic, climatic, physical, or governmental restrictions that will cause  changes in timing, locations, and activities. Understanding this, you further agree that there will be no discounts or refunds for activities curtailed or otherwise affected by such circumstances.

Release of Photo & Video Rights:

We reserve the right to take photographs or videos during the operation of any workshop or part thereof and to use the resulting photography in whole or in part for promotional purposes, including, but not limited to: advertising and publicity both in print and electronic media. By booking a workshop with David Wilder Photography, participants agree to allow their images to be used in such photography; participants who prefer that their image not be used are asked to notify David Wilder Photography in writing via email prior to the workshop start. We also reserve the right to use, in all or in part, any written reviews or behind-the-scenes photos you may provide to us in our advertising and publicity both in print and electronic media.

Liability & Assumption of Risk:

By attending one of our workshops you are accepting certain risks. Your application shall serve as a release of our liability and a complete assumption of all risks by you and your heirs, administrator, executor, successors, and assign for all family members. By accepting our terms of service, you are acknowledging that you are aware that travel, wherever it may be, and by whatever means, involves some inherent risk of injury, illness, death, loss, or damage to personal property, which may be caused by acts of nature, negligence or actions of others.

In consideration of, and as part of the payment for your participation in a program, workshop, excursion, expeditions, other activities, or any program that David Wilder Photography, or their assigns, may be conducting, you are voluntarily releasing David Wilder Photography, their employees, assigns, independent contractors or anyone involved thereof, from any damages, liabilities, costs, injuries whether mental or physical, known or unknown, and by participation, you agree to assume all risks whether known or unknown. You acknowledge voluntarily that by traveling to areas that may be remote, foreign, mountainous, wilderness, wild rivers, remote deserts, and may not be maintained to the standards you are accustomed and therefore may involve certain additional risks, dangers, and inconveniences including, but not limited to, terrorism, forces of nature, wild animals, hotel accommodations, airplane, vehicles, trains, boats, roads, walkways, trails, and other means of conveyance or other unknown risks. You acknowledge that medical services and facilities may not be readily available during all or part of the trip, including medical care, the presence of physicians, and medication. We assume no liability for medical care. We assume no liability for dietary requirements you have. 

By registering for a David Wilder Photography workshop and / or private workshop, the participant certifies that he/she does not have any mental, physical, or other condition or disability that would create a hazard for him/herself or other participants; and they are aware of any associated risks created by field locations, activities and weather; that they agree to follow the instructors’ directions, particularly in matters of personal and group safety, including but not limited to the importance of hydration, need for nutritious snacks, altitude sickness, exhaustion, leave no trace, sunscreen, footing, vehicle safety, helicopter safety, common-sense safety, respect for others, etc.

Release of Liability: 

All participants are required to fully fill out and return our liability release prior to the workshop start. Any refusal to do so could result in a forfeiture of any tuition paid. 

Third Party Services: 

You understand that we rely upon third-party tour organizers, transportation providers, hotel operators, and food providers to provide the services associated with workshops. All tickets, coupons, reservations, etc. are subject to the terms and conditions and other policies of the third-party service provider. We cannot control the actions of such third parties and do not assume responsibility for unanticipated events that may occur, including, without limitation, travel delays, lost luggage, cancellations, overbooking, and other reservation errors. You will not be entitled to a refund in the event of unanticipated events requiring scheduling changes. You further agree to hold us harmless from and against any liability for injury, death, damage, loss, accident, delay, or irregularity that might occur in connection with any services provided by third parties.

Travel Documentation:

You are responsible for ensuring that you have the proper travel documentation, up-to-date passport and immunizations for any workshop. Please check with the respective consulate(s) or visa agencies to determine whether visas are required for your travels during our workshop. 

Basis of Rates: 

All prices are based on double occupancy in regards to accommodations unless noted on the description of the workshop. All prices and fares are quoted in U.S. dollars. Rates are based on current tariffs and are subject to change due to unforeseen circumstances. While we will do everything possible to maintain the listed prices, if it is necessary to levy a surcharge, we reserve the right to do so. A notification will be given via email as early as possible to participants and prior to the final deposit due date.